Every successful business venture reaches a point where it is simply no longer feasible for a single individual to run the entire operation. The reasons can vary – from a natural increase in the customer base to receiving more specialized and precise projects. Although many small business owners and entrepreneurs may be reluctant to do so, they will have to think about scaling their business upwards by hiring their first employee or expanding their current team.
One potential aspect that might be overlooked at this early stage is implementing a BPM software tool. Having access to such a solution early on gives organizations ample time to familiarize themselves with the numerous features of the tool that benefit productivity and transparency. Indeed, the multifaceted improvements brought on by using a BPM solution can reduce the time needed to perform repetitive tasks, make handling process logistics far smoother, help identify project bottlenecks within the organization, and more.
The initial steps when hiring your first employees can be stressful as the process comes with a lot of legal requirements. Apart from the wages, business owners will have to also account for social security payments, healthcare, payroll taxes, potential workers’ compensations, and more. To ensure compliance with all the necessary laws, you can turn to a professional service or start using a suitable software tool that automatically deducts and transfers all the required payments to their intended destinations.
A BPM solution is similar in this regard. It can ensure the proper allocation of resources to the designated projects, automatically manage sick leaves, vacations, and any resignations, as well as show a clear and detailed picture of the current projects, tasks, and deadlines.
Boost Employee Performance
Getting the right people to help you materialize your vision for the company, its operations, and its future is just the start. You will still have to create a suitable work environment that will bring out the maximum of their abilities and potential. Having a concrete framework for the company’s processes is a good starting point. By utilizing a BPM tool, small business owners, entrepreneurs, and team managers can reduce the chances for any human errors, schedule necessary meetings, and activities, and facilitate smoother collaboration accompanied by an increase in team-wide task transparency.
Become More Agile
Being able to quickly and sufficiently adjust to the rapid changes in the market is a fundamental characteristic of any successful business. By incorporating a BPM tool, you can improve the current business processes in your organization and thus make it more competitive and solidify its place in the chosen market niche. Having agile process management is one of the core components that will allow shifting of the project priority without causing confusion, task overlap, or other project interferences.
Increase In Cost-Efficiency
One way to boost your revenues is to get more customers, sell more products, or accept higher-paid projects. On the flip side, similar results can be achieved by reducing your current expenses by moving your business towards better cost-efficiency. This can be achieved in various ways such as streamlining the internal processes, boosting collaboration, introducing process automation for repetitive tasks where appropriate, and more.
With access to a BPM tool, managers can easily follow the current workflow of the organization as a whole and any individual team members via real-time reports and analytics. The data will show areas not performing up to the desired standard or the existence of potential issues that must be addressed.
Move Past Micromanagement
Relinquishing a portion of their control can be hard for business owners or entrepreneurs who are used to making all the decisions regarding their business venture. This can often lead to overzealous micromanagement of the first hires that onboard the company. Unfortunately, this could result in undesirable consequences as many people will find such a management style overbearing and stressful. The overall employee performance could then take a hit due to the increased pressure in the workplace.
Using a business management tool to direct your organization’s processes can provide similar levels of control while eliminating the negative aspects of micromanagement. Team managers can use the tool to track the progress of each team member and communicate clearly with them without creating any unnecessary pressure.
The benefits offered by BPM software should not be underestimated as they could be the deciding factor that will elevate a small business company to the next step towards its future success.